BYA 29th meeting minutes
Date Nov 14 ‘09
Address: 4468 Maybeck Ter. Fremont, CA 94536
(Ko Nelson’s plush and new place)
*Actual talks and discussions Started at 7:30 of that Saturday night after the final proof-recording of Burmese Youth Song was made.
16 Attendees with their names in random order:
Kyaw Min Oo alias Ko Kyaw Kyaw, Zarni Tun, Zarni Min Lwin, Kyaw Kyaw Soe, Nay Lin , Wai Phyo,
Hpyo Wai Hpyo, Nelson Than, Carolyne, Nant Nandi Kyaw Min alias Ma Nandi, Holly , Thinn Wit Yee,
Dave Maung (Fresher ), Seng Aung ( Fresher ),Ah Chan, Han Htun
§Personal introduction and social talks:
Ko Dave Maung who just graduated from SJSU introduced himself and participated in the meeting. (I didn’t catch his major.)
Seng Aung who is a 20- year-old youth with a Kachin ethnic background has just arrived in the US a couple of months ago, spelled out himself and started joining BYA.
He loves to do engineering studies and hang out with us sibling-like manners, sadly is not eligible for now to toast drinks in special occasions. I am not encouraging him, but just want to let you know.
§Public announcements
§Public announcements
President of Tibetan’s Community invite BYA to volunteer their upcoming festival and we’re willing to do this.
Ma Kalyar and Ma Myat Soe Mon were absent because they had to go and help Ma Su Wai on Spreckels Harp Festival in emergency notice.
Probably, Ma Kalyar is making follow-ups with the actual date and time pretty soon.
Probably, Ma Kalyar is making follow-ups with the actual date and time pretty soon.
On Nov 27th ’09, there will be a concert that will be auditioned by Burmese well-known actress Academy winner Eindara Kyaw Zin and the host castings: the unbeatable artist Za Yan Da, No-match playwright and director Ko Naing (His Mom’s Son), and the other performers.
( For more details, please look forward to promotion email and flyer storms by Ko Thomas or check frequently with http://burmese-community.
Zarni Tun made suggestions that it would be better to update upcoming event activity and meeting information onto BYA google group. Hpyo Wai Hpyo replied there already exists a link on BYA blogspot or webpage and will do more improvements for all our convenience.
He also proposed BYA to volunteer and advocate Awareness Promotion and Conservation of Red Panda in Burma campaign. The initial event on Dec 5th is canceled. Instead, they are planning to have a much bigger fun raising event in sometimes next year, combining forces with International Red Panda Day. The date for the event is still indeterminate.
§BYA upcoming activities
§BYA upcoming activities
* BYA will be involving in Awareness Promotion and Conservation of Red Panda in Burma campaign
& maybe at the Tibetan's festival too.
+ Some available members will be showing up as individual volunteers at the Project Help Burma event.
Please check frequently with http://
§Project Help Burma further discussions
Some BYA members individually made contributions of 50 dollars in sum to this event.
Some BYA members individually made contributions of 50 dollars in sum to this event.
Zarni Min Lwin and Ko Nay Lin explained about how the funds will be handled and who are acting as coordinators, trustees, and etc;
There is a deceiving reputation that BYA is in the leading role in staging the event due to naïve misinforming done by one of us. Ko Kyaw Kyaw Soe as a BYA rep. is emailing to some individuals or groups concerned to make clear of the misconception.
There was an unanimous vote for that every member will have to have consensus of majority in order to communicate or do outreach.
In addition, all the public communications will be responsible solely to Ko Kyaw Kyaw Soe and Ma Myat Soe Mon who are assigned as the BYA reps.
§BYA Final By-laws and Approval Voting
Ma Nandi pointed out that we would have validated meeting attending manners, qualifications and responsibilities and so forth to stand as a good standing or active member regarding with Sec 4.02 , 4.03 and 7.02. We all agree to make amendments afterward.
There was also a debate about the authority, capacity and responsibility of Board of Directors and Executive (EC) Officers and whether to merge these two into one body as Board of Directors and Executive Officers (BODEO). The capacity remains as 11 due to lack of resources.
Zarni Tun also commented that the required vote should be 75% that of BODEO and 90% that of voting members to win an approval in decision-making race.
We also corrected some typos and wrong phrases.We approved that the regular agenda should be the finance update and the policies and guidelines update.
Ko Kyaw Kyaw is sending the final by-laws which we approved at 22:00 of Nov 14 ‘09 in accordance with the unanimous vote of attendees.
§BYA Board of Directors Nominees and Applications
We accepted applications by new members and we will form an interim committee for confidential nomination process. This committee will take care of vote counts via email, mail or phone calls.
§BYA’s 1st Board of Directors and Executive Officers (BODEO) Election Committee discussions
The above mentioned committee with some member reinforcement will become an adhoc committee called the election committee.
As for election process, Ma Nandi will be in-charge of the election committee as she will not be running for any position and she will request other election committee members as needed. Now, anyone can start sending names of the nominees with a maximum number of 11 for BODEO positions to <byaelection2009@gmail.com> subscribed by election committee. Ma Nandi will send detailed election information later.
The above mentioned committee with some member reinforcement will become an adhoc committee called the election committee.
As for election process, Ma Nandi will be in-charge of the election committee as she will not be running for any position and she will request other election committee members as needed. Now, anyone can start sending names of the nominees with a maximum number of 11 for BODEO positions to <byaelection2009@gmail.com> subscribed by election committee. Ma Nandi will send detailed election information later.
The elected president, vice presidents and executive officers are automatically eligible to be in BODEO.
§ BYA Finance Updates
Ko Wai Phyo and Ko Kyaw Kyaw declared that recently we have accepted the contribution of 500 dollars made by Asian Art Museum Authorized Personnel.
There will be 500 dollars of expenditure for 501(c)3 filing fees.
Meeting was adjourned at 11:00 pm of Nov 14’ 09.
